New job; new tools

I changed jobs in August. Still working for the same company, just working on another large project now. And with my new position (assisting the client’s Program Administrator and her leadership team), I realize I’m going through office tools like you wouldn’t believe.

Thank goodness for those little Post-it flags. Without them, I’d be having to thumb through all the sheets of paper in my “Requested Meetings” folder to find the one I need at the time. (Incidentally, I inherited that blue folder from whomever held the position before me. That should have been a clue when I first started on the new project—that I’d be scheduling a lot of meetings. See that pic of the blue folder? Meetings I was responsible for scheduling—all within a couple of weeks of starting the new job.)

This post could start a whole ‘nother discussion on why I’m killing trees and printing out the meeting requests I get. I don’t print out every request. Just those that are a bit more complicated (e.g., they involve other project stakeholders outside of the in-house project team members). But it helps me keep track of the meeting requests and any changes (you just know there are bound to be changes given all the players and all the other meetings that are needed) that might happen. I can jot down notes much easier and quicker on paper than having to open up Calendar or Tasks or Notes on the computer.

Anyway, here I am on a new job (and also loving those colored, erasable pens—gotta have the right pens at work, for the right situations; right?). And that means new posts. Stay tuned.

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Knowledge-sharing New Year

Happy New Year! I’m starting 2017 off by a little knowledge-sharing. Specifically, a how-to on creating PowerPoint handouts. And what’s so special about that, you say?

Well, maybe you don’t realize that there’s actually a feature in PowerPoint called Create Handouts. And maybe you typically created a handout of your PowerPoint slides by going to the Print screen and printing directly from your slide deck.

If that’s how you usually create a handout of your slide deck, you might want to take a look at what I’m including in this post, just for you.

Why?

Because the cool thing about the Create Handouts feature is that you can easily update your handouts if your slide deck is edited, without having to edit both of the files.*

And, since the Create Handouts feature means you’ll end up with an MS Word file, you can jazz up those handouts all you want, however you want.

Here is the handout I created. It contains the PowerPoint slides I made (the steps to do so), and you can see that I added a footer, etc.

It’s my New Year’s gift to you, dear readers. Enjoy!

*There are some bugaboos that the Create Handouts feature won’t do (darn those Microsoft developers!). Like if you insert a new slide in your PowerPoint file, then update the Handouts you had already created, that new slide won’t show up in the update. But still, being able to link the Handouts to your slide deck is a really nice time-saving feature to have on hand.